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VT Transaction+

Navigation: Entering transactions (including opening balances)

Transaction entry methods

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Introduction

To enter a transaction, choose a command from the Transaction menu or click on one of the buttons on the main toolbar. This displays a transaction entry dialog (screen). Most dialogs have a Hints and Tips pane that tells you how to complete the box you are currently on.

Transaction buttons

The transaction buttons on the main toolbar are as follows:

toolbar2

Button

Name

Purpose

Primary Account

Debit or Credit entry to Primary Account

PAY

Payment

Enter money out of a bank or cash account including direct debits, standing orders, bank charges and interest

An account selected from the Bank ledger

Credit

CHQ

Cheque Payment

As above but with a separate number series. This is intended for cheques only

An account selected from the Bank ledger

Credit

REC

Receipt

Enter money into a bank or cash account

An account selected from the Bank ledger

Debit

P+R

Payments And Receipts

Enter a combination of any number of payments, cheques and receipts on the same dialog. This is faster than using the individual PAY, CHQ and REC buttons but certain features are not available

An account selected from the Bank ledger

P: Credit, R: Debit

TRF

Transfer Between Bank Accounts

Transfer money between bank/cash accounts

n/a

n/a

SIN

Sales Invoice Document

Raise a customer invoice (i.e. send an invoice to a customer)

An account selected from the Customers ledger

Debit

SCR

Sales Credit Note Document

Raise a customer credit note (i.e. send a credit note to a customer)

An account selected from the Customers ledger

Credit

SIN

Sales Invoice

Enter a customer invoice that has been generated manually

An account selected from the Customers ledger

Debit

SCR

Sales Credit Note

Enter a customer credit note that has been generated manually

An account selected from the Customers ledger

Credit

PIN

Purchase Invoice

Enter a supplier invoice

An account selected from the Suppliers ledger

Credit

PCR

Purchase Credit Note

Enter a supplier credit note

An account selected from the Suppliers ledger

Debit

CTX

Custom Transaction

Enter a custom transaction type. By choosing the Set Up>Custom Transaction Types command, any number of types can be set up similar to the standard types listed here but with different reference number series and default ledgers. The standard chart of accounts templates supplied with VT Transaction+ include the Petty Cash Voucher and Credit Card Voucher custom types already set up (even though they could also be entered using the PAY button).



JRN

Journal

Enter any combination of entries to any combination of accounts

n/a

n/a

RJN

Reversing Journal

As above but the entries automatically reverse on a specified date. This can be useful for entering accruals and prepayments

n/a

n/a

Apart from the JRN, RJN and TRF transactions, each of the transactions above will post a double-entry between the Primary account and the account(s) you select in the Analysis Account field in the transaction dialog. For further details on analysis accounts see Analysis ledgers and accounts.

If a transaction has been entered as the wrong type, right mouse click on it in any report and choose the Change Type command from the pop-up menu.

Importing transactions

See Importing transactions.