Set up company/business details
•Start the software by clicking on the VT Transaction+ shortcut on your desktop.
•Create a new company/business data file by choosing the New Company command from the File menu at the top of the screen:
|(An existing file can be opened by choosing Open Company from the File menu, or by double clicking on it in a folder in Windows.)|
•In the New Company/Business dialog:
oenter the name of the business
oif you are VAT registered, tick this box, and if you are on the VAT cash accounting scheme, tick this box also
oselect a chart of accounts template from the list
•Click on OK to save the file to your PC; the default location is the Documents folder, but you can choose a different folder. This file will contain all data entered for the particular company, therefore back up this file regularly by selecting Backup to any drive from the File menu - for further details see Backing up data files. Note: when backing up a file, it is best to name each backup with a different name so you don't overwrite the same file. Also, if restoring
Set the financial year
•Set the dates of the current financial year by clicking on the caption at the bottom of the screen that says [year not set] and then entering the dates:
Set up accounts, including customers and suppliers
•To set up customers and suppliers, click on the CU and SU buttons on the main toolbar then select Set up a new account - for further details see Creating customers and suppliers.
The main toolbar in VT Transaction+
•If you need to set up other new accounts, click on the A button on the main toolbar then click on the ledger you want the account to be in, and select Set up a new account. Or to modify an existing account, double click on the account. For further details see Accounts and ledgers.
•To enter transactions click on the transaction buttons on the main toolbar (P+R, PAY, CHQ, REC, TRF, SIN, SCR, SIN, SCR, PIN, PCR, CTX, JRN, RJN) - for further details see Transaction entry methods.
•Alternatively you can import transactions by clicking on the Universal Input Sheet button - for further details see Importing.
•If you need to enter recurring transactions - see Recurring transactions.
•If you have not been using VT Transaction+ since your business started, you will have some opening account balances to enter - for further details see Opening balances.
Enter bank transactions
•Bank transactions can be entered by clicking on the PAY, CHQ, REC and TRF buttons on the main toolbar. If you wish to enter bank transactions in a batch, you can use the P+R button - for further details see The Payments And Receipts entry method.
•Alternatively you can import bank transactions from a statement by clicking on the Universal Input Sheet button - for further details see Importing from a bank statement.
•To perform a bank reconciliation, click on the R button on the main toolbar - for further details see Bank reconciliation.
Issue invoices and statements to customers
•To issue invoices to customers, click on the SIN button on the main toolbar - for further details see Raising a sales invoice.
•To issue statements to customers, click on the CU button on the main toolbar, select the customer, then click on Statement - for further details see Customer statements.
Allocate customer and supplier payments to invoices
•If you have entered customer and supplier payments using the methods described in 'Enter bank transactions' above, you will need to manually allocate them against invoices as follows:
oclick on the CU and SU buttons on the main toolbar
oselect Open Entries then click on the payment and associated invoice(s) lines so they are highlighted in blue
oclick on the Contra button which then appears directly above
|For further details - see Customer and supplier payments|
•Alternatively, if you have not yet entered the payment, click on the invoice(s) line in the Open Entries tab so it is highlighted in blue, then click on the special PAY or REC buttons which then appear directly above (not the ones on the main toolbar), to create a payment or receipt entry automatically allocated to the selected invoice(s) - for further details see Customer and supplier payments.
Submit a VAT return
•To generate a VAT return, click on the VAT button on the main toolbar and select New VAT return - for further details see VAT - quick start.
•To submit a VAT return to HMRC by MTD, click on the VAT button on the main toolbar and select Submit VAT return to HMRC - for further details see VAT - quick start.
•To generate reports such as Profit and Loss, Balance Sheet and Trial Balance, select these from the Display menu - a full list of reports is given in the Report windows topic.
•To copy and paste any open report to a spreadsheet, click on the Copy button , then in your spreadsheet, right-click and select Paste.
Other common topics