Support topics - VT Final Accounts

Using updated templates

See also:
Changes made in the July 2008 edition
Changes made to the templates in the May 2007 edition
Changes made to the templates in the October 2006 edition

If you install an upgraded version of VT Final Accounts, the set up program will replace the standard templates with new ones. When you next create a workbook using the New Accounts Workbook button, it will be based on one of the new templates.

It is not possible to retrospectively alter workbooks already based on earlier templates. This is because users can modify workbooks by adding new financial rows, notes etc. This makes it impossible to write a program which will reliably alter an existing workbook.

When accounts are prepared for a company for a subsequent year, it is very convenient to use the previous year's workbook and roll the numbers on. However, if you do this you will not automatically benefit from the disclosure changes in the new templates.

The templates have a History sheet (next to the Check List sheet) which details the disclosures changes made since previous versions. If any of these disclosure changes affect your particular company, you should do whichever is the easier of the following:

• Roll the numbers on in the previous workbook (by clicking on the Copy Comparative From Current Year button) and manually make the disclosure changes;
• or Create a new workbook from scratch

If you create a new workbook from scratch and the numbers are obtained from VT Transaction, you do not need to manually enter last year's numbers. After you have clicked on the Get Balances command for the new current year, click on the Manually Enter Comparative Balances button. This displays a dialog. In this dialog, click on the Get Balances From VT T button.

It is also possible to Copy and Paste data/text from an old workbook to a new workbook. However, if you do this it is possible to inadvertently create links between the two workbooks. The following safeguards are recommended:

• If you get the message Use existing definition, choose Yes
• Before you save the workbook, check that no links have been created by displaying the Edit|Links dialog (Data tab, Manage Connections group in Excel 2007 or later). A link to Vtlib.xla will be shown in the Links dialog, but there should be no others